AgilusOrganic software.
Horizontal capability · Bookings that get paid

Agilus Diary

One system from the moment a customer picks a time to the moment the money lands.

Deposits at booking. Rooms and equipment. Multi-session packages. Waitlists. Per-staff pricing and hours. All under your own brand.

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No card to start · live in 20 minutes

Pick a time
Hygienist · 45 min
9:30 11:00 2:00 3:30
01
They pick a time
On your site, your branding, real availability
Deposit
£20.00
of £65.00 · balance on the day
Visa 4242 · saved
Paid · 3-D Secure
02
The deposit clears
Worldpay or Global Payments, into your account
Thursday
11:00Amara O.
11:45Tom W.
14:00Priya R.
15:30Room 2 free
03
The diary fills
Staff, room and equipment held together
Reminders
24 hours before · sent
1 hour before · sent
Review request · queued
Waitlist notified of 15:30
04
Nobody forgets
Reminders, workflows and waitlist offers run themselves
Collected this week
£1,240
Balance settled£45.00
05
The money lands
Balance charged to the saved card, invoiced to Xero
What you get

Four things a calendar link will never do

Built for businesses where an empty chair costs money and the booking is only half the transaction.

Take the money up front

Deposits at booking, cards saved for the balance, 3-D Secure, refunds and Xero invoices. Worldpay and Global Payments built in, not bolted on.

Book the room, not just the person

Treatment rooms, chairs, studios, equipment and desks are first-class. Bind a resource to a service and double-booking becomes impossible.

Sell courses of treatment

Multi-session packages with their own pricing, redemption codes and credit tracking. Recurring appointments and a waitlist that fills the gap when someone drops out.

Wear your own name

Your logo, colours, fonts and domain on every screen a customer sees. Drop it into your site with the WordPress plugin or one embed tag. No third-party branding to buy off.

The no-show maths

Work out what empty chairs cost you

Move the sliders to your numbers. A deposit does not stop every no-show, but the ones it stops pay for the software many times over.

80
£65
12%
30%

Walking out of the door every year

£32,435

499 appointments nobody turns up to

Recovered with deposits on the door

£18,812

Assumes a deposit deters two in five no-shows and is kept on the rest. Your mileage will differ; the direction will not.

RecoveredStill lost
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Take a look

The whole business, in your pocket

Owners, staff and customers each get the view they need. One login, three faces.

9:41

Money

£310.00 outstanding across 2 bookings

NEEDS CHASING

Marcus Bell£45.00
3-D Secure failed twice
Send new pay link

Collected this week

£1,240.00

Every unpaid penny, first thing

Failed cards and unpaid deposits sit at the top with the fix one tap away.

9:41

Pick a time

Hygienist · 45 min · London time

THU
13
FRI
14
SAT
15
SUN
16
MON
17

MORNING

9:00 9:30 11:00

AFTERNOON

2:00 2:45 3:30
Pay £20 deposit & book

Four taps to a paid booking

Your customer picks, pays the deposit and is confirmed. Timezones and staff choice handled quietly.

9:41

When you're open

Brightside Clinic · 3 staff on custom hours

Mon 09:00 – 17:00
Tue
09–1314–18
Sun Closed

Closures ahead

25AUG
Bank holiday
All day · 6 bookings moved

Hours that match real life

Split shifts, per-staff overrides, part-day closures and leave, all respected by the booking page.

Built for your trade

Set up the way your business actually runs

The same engine, configured for the shape of your day. Pick the closest and we load your services, staff and hours for you.

01

Dental & medical

Chairs and surgeries as resources, deposits on new patients, recall reminders.

02

Salons, spas, aesthetics

Per-stylist pricing, course-of-treatment packages, patch-test gaps before a booking.

03

Therapists & allied health

Recurring weekly slots, late-cancellation policy enforced by the deposit.

04

Training & courses

Fixed-date cohorts, seat counts, deep links from your course pages, waitlists.

05

Gyms & studios

Class capacity, session credits, members booking against a package.

06

Rooms, venues & desks

Hire by the hour or the day, open sessions, members booking their own slots.

07

Professional services

Routing forms that send the enquiry to the right person, paid consultations.

08

Something else

If you sell time, a place or a person, it fits. Tell us the shape and we will map it.

FAQ

Questions we get asked

Anything else, ask on the demo. We answer with the product open, not a slide deck.

Can we take deposits with our own payment provider?

Yes. Worldpay and Global Payments connect directly, with 3-D Secure, saved cards, authorise-and-settle, refunds and Xero invoicing. The money lands in your merchant account, not ours.

We book rooms and equipment, not just people. Does that work?

That is what resources are for. Group them into categories, bind them to services, hire them by the hour or day, and let members book their own sessions. A room can never be double-booked.

Every practitioner charges differently and works different days.

Each staff member carries their own price, weekly hours, closures and booking page. Where they have no override, the organisation default applies.

Will it look like our business or like your software?

Yours. Logo, colours, fonts, corner radius, background and widget width are yours to set, on your own domain. Install it with the WordPress plugin or a single embed tag.

What happens when a day is full or someone cancels?

Customers join a waitlist and are notified the moment a slot frees. Cancelled slots surface on your Today screen so you can offer them straight back out.

Put your diary to work

Start free, connect your own payment provider, and have customers booking and paying by this afternoon.

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